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Pre Award Debriefing

LETTERHEAD

Date

VIA FAX electronic correspondence (email address of CO) and USPS First Class Mail

Contracting Officer

[Insert Address]

RE: Request for Preaward Debriefing Pursuant to FAR 15.505

Dear Mr./Ms. [Contracting Officer]:

Today, I received your communication dated [insert date of communication] that informed me in response to Request for Proposal [Insert RFP number], our proposal is no longer being considered.

In accordance with FAR 15.505, I am immediately requesting a preaward debriefing as our proposal was excluded from the competitive range. In accordance with the preaward debriefing, I request the following information:

1. Agency’s evaluation of significant element’s of our proposal, including the following:

a. Volume 1 – Technical/Management Proposal required for evaluation

i. Personnel Qualifications

ii. Experience

iii. Past Performance Information

b. Volume II – Business Proposal required for evaluation

i. Price Proposal

1. Materials

2. Labor categories for each of the following:

a. Basic Award

b. Option I

c. Option II (if applicable)

ii. Small Business Participation

2. Summary of [Agency's] rationale to exclude our proposal in response to Request for Proposal [Insert RFP number];

3. Summary of [Agency's] evaluation of strengths in our proposal in response to Request for Proposal [insert RFP number];

4. Summary of [Agency's] evaluation of weaknesses in our proposal in response to Request for Proposal [insert RFP number]; and

5. Summary of [Agency's] evaluation of deficiencies in our proposal in response to Request for Proposal [insert RFP number].

I would sincerely appreciate a response at your earliest convenience, preferably by [Insert date within 5 days of sending your communication].

Thank you for the opportunity to understand [Agency's] evaluation of our proposal and to hopefully learn from [Agency's] evaluation to better position our business for any future requirements.

As always, please feel free to contact me should you wish to discuss anything further.

Very truly yours,

Attachment [can attach communication notifying your business not selected]

cc: [Insert Agency OSDBU contact]

Last Modified: December 5th, 2009