Pre Award Debriefing
VIA FAX electronic correspondence (email address of CO) and USPS First Class Mail
RE: Request for Preaward Debriefing Pursuant to FAR 15.505
Dear Mr./Ms. [Contracting Officer]:
Today, I received your communication dated [insert date of communication] that informed me in response to Request for Proposal [Insert RFP number], our proposal is no longer being considered.
In accordance with FAR 15.505, I am immediately requesting a preaward debriefing as our proposal was excluded from the competitive range. In accordance with the preaward debriefing, I request the following information:
1. Agency’s evaluation of significant element’s of our proposal, including the following:
a. Volume 1 – Technical/Management Proposal required for evaluation
i. Personnel Qualifications
iii. Past Performance Information
b. Volume II – Business Proposal required for evaluation
i. Price Proposal
2. Labor categories for each of the following:
a. Basic Award
b. Option I
c. Option II (if applicable)
ii. Small Business Participation
2. Summary of [Agency's] rationale to exclude our proposal in response to Request for Proposal [Insert RFP number];
3. Summary of [Agency's] evaluation of strengths in our proposal in response to Request for Proposal [insert RFP number];
4. Summary of [Agency's] evaluation of weaknesses in our proposal in response to Request for Proposal [insert RFP number]; and
5. Summary of [Agency's] evaluation of deficiencies in our proposal in response to Request for Proposal [insert RFP number].
I would sincerely appreciate a response at your earliest convenience, preferably by [Insert date within 5 days of sending your communication].
Thank you for the opportunity to understand [Agency's] evaluation of our proposal and to hopefully learn from [Agency's] evaluation to better position our business for any future requirements.
As always, please feel free to contact me should you wish to discuss anything further.
Very truly yours,
Attachment [can attach communication notifying your business not selected]
cc: [Insert Agency OSDBU contact]
Last Modified: December 5th, 2009